Tom Corbett, Governor Barry J. Schoch, P.E., Secretary, Department of Transportation

Frequently Asked Questions: Apportioned Registration

How do I register a vehicle into apportioned registration?

How do I get a US DOT number?

I never received my renewal application, what do I do?

HVUT is required to be paid annually. What are the correct dates for the Form 2290 during the renewal period?

Where do I mail the renewal application?

I never received the mileage report, what do I do?

I mailed my mileage report in October, but I haven't yet received anything back. What do I do now?

If my renewal is sent in late, will I get my materials late?

The information on my renewal application is incorrect, how do I correct it?

How do I add a vehicle to my account?

When a vehicle is added, are the fees pro-rated?

How do I add another state to my account?

How much will it cost to add another state to my account?

How do I delete a vehicle from my account?

Where can I go to pay my invoice? What payment methods will be accepted?

How do I know if my renewal invoice payment has been processed?

My vehicle's 60-day temporary authorization expired, what can I do?

How do I cancel an apportioned account?

How do I get a refund on an apportioned account?

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How do I register a vehicle into apportioned registration?

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If this is a new apportioned account the following proof is required to register a vehicle in the apportioned registration program. The information must contain the same address as the apportioned account. P.O. boxes may only be used for the mailing address.

  1. The account holder must be a Pennsylvania resident or have an established place of business in Pennsylvania, or be leased to a carrier (who is registering the vehicle) who has an established place of business in Pennsylvania;
  2. Provide proof of the actual title or Manufacturer's State of Origin (MSO), or a copy of the out of state title (front & back) if the registrant is leasing onto an established Pennsylvania fleet;
  3. Provide a stamped receipt proof of payment for the Federal Heavy Vehicle Use Tax, (HVUT). This may be an electronic receipt or a stamped paid receipt of Form 2290;
  4. Provide proof of financial responsibility(Insurance binder, declaration page or card)
  5. Additional documentation may be required to meet the satisfaction of the Bureau;

Also, for single vehicles, Pennsylvania form MV-550A or for multiple vehicles MV-550 and MV-551. Several MV-550 applications may be necessary depending on the number of vehicles required to be registered.

How do I get a US DOT number?

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The USDOT Number may be obtained online by completing the Federal form MCS-150 application. The form may be made available through your local Federal building or the PennDOT Riverfront Office Center. Applicants completing the form online shall be issued a USDOT Number immediately through that process.

I never received my renewal application, what do I do?

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Apportioned renewal invitation are mailed the first week in February. If you have not received the renewal invitation, forms MV-550 and MV-551 may be completed and mailed to the address listed on the application. Remember to provide a copy of the paid receipt of the IRS Form 2290 Heavy Vehicle Use Tax as proof of payment.

HVUT is required to be paid annually. What are the correct dates for the Form 2290 during the renewal period?

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PennDOT accepts a copy of the IRS Form 2290 stamped paid or electronic receipt for the current year July 1, 2012 through June 30, 2013.

Where do I mail the renewal application?

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Please mail all apportioned work or correspondence to:

PA Department of Transportation
Commercial Registration Section
Bureau of Motor Vehicles
P.O. Box 68286
Harrisburg, PA 17106-8286

I never received the mileage report, what do I do?

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Complete an MV-551 application, write "Renewal Mileage" at the top of the application. Be sure to sign and date the application at the bottom.

I mailed my mileage report in October, but I haven't received anything back yet. What do I do now?

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The next document you receive will be the apportioned renewal invitation around the beginning of February. If the mileage information you reported does not appear on the application this would be your last opportunity to provide us your mileage data.

If my renewal is sent in late, will I get my materials late?

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The Bureau recommends the renewal invitation be reviewed, completed and submitted immediately or no later than the first week in March. The application must be processed first to create your renewal invoice. Once you receive your renewal invoice, it is advised that you submit your renewal invoice and certified funds payment no later than April 26. Payments received thereafter may be subject to delays with other late arriving applications. All applications are important and are processed as quickly as possible in mail receipt order.

The information on my renewal application is incorrect, how do I correct it?

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Make all corrections in red ink. Draw a red line through the incorrect data, list the appropriate corrections and submit to the Bureau for processing.

How do I add a vehicle to my account?

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Complete form MV-552A when adding a vehicle to an existing PA apportioned account. Proof of insurance, actual vehicle title and any lease agreements if applicable are required. Vehicles with out-of-state titles require a VIN tracing and weight verification by a certified inspection mechanic. The VIN Tracing may be affixed to the application.

When a vehicle is added, are the fees pro-rated?

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A vehicle added during the registration year shall have it's fees pro-rated for the remainder of the registration period.

How do I add another state to my account?

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Complete Form MV-555 to add jurisdictions to your apportioned account during the renewal year. Apportioned account information is required on the form and any actual or estimated mileage is recorded. Once the application is processed, an invoice will be issued for the amount due.

How much will it cost to add another state to my account?

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Because every jurisdiction charges different fees, an amount cannot be determined until the the application is processed. Fees vary depending on a jurisdiction's fees, total distance recorded and the prorated time remaining in the registration year.

How do I delete a vehicle from my account?

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In order to delete a vehicle from an apportioned account, form MV-552A must be completed. List the account and vehicle information on the application attach the license plate and mail to the Bureau. If the application is submitted through a tag agency or messenger service, be sure to obtain a receipt. If the plate is not returned to the Bureau the apportioned account will be billed for this plate in the next registration renewal period.

Where can I go to pay my invoice? What payment methods will be accepted?

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Payments may be made at PennDOT's Riverfront Office Center in Harrisburg. However, the last two weeks of May and the first week of June, the apportioned counter operations are moved to the Pennsylvania State Farm Show Building also located in Harrisburg. During this period the alternate location is utilized to provide our customers' greater convenience and ample parking facilities.

Acceptable methods of payment are: certified bank checks, cashiers check, money order, or (if in person) cash.

Payments may also be accepted at local Temporary Authority (TA) agencies provided the renewal invoice is submitted. Please be aware the TA agents do not stock the actual registration credentials. If no changes are required on the invoice transaction a 60-day temporary authorization may be issued.

Or, payments may be mailed. Please ensure certified payment is sent along with the apportioned invoice. Write the apportioned account number on the certified payment. When mailing with deadlines, please allow sufficient time for delivery and processing.

How do I know if my renewal invoice payment been processed?

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Contact the PennDOT Customer Call Center at 1-800-932-4600, it is important to provide the apportioned account number or the exact name the account is registered in to inquire on the registration status.

My vehicle's 60-day temporary authorization expired, what can I do?

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Contact the temporary authority (TA) agency that issued the original TA and request an extension. The TA agent maintains information about the transaction and should contact the Bureau on your behalf regarding the transaction.

How do I cancel an apportioned account?

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To cancel an apportioned registration account, a notice requesting the cancellation must be submitted along with the apportioned license plate and registration card to PennDOT.

How do I get a refund on an apportioned account?

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If you are trying to obtain a refund, Complete form MV-700 and include the unused license plate, sticker and unsigned registration cab card. Once the sticker is affixed to the license plate, the registration is considered used.

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