Tom Corbett, Governor Barry J. Schoch, P.E., Secretary, Department of Transportation

Frequently Asked Questions: Apportioned Registration

Full Reciprocity Plan (FRP) Questions and Answers

How do I register a vehicle into apportioned registration?

How do I get a US DOT number?

I never received my renewal application, what do I do?

HVUT is required to be paid annually. What are the correct dates for the Form 2290 during the renewal period?

Where do I mail the renewal application?

I never received the mileage report, what do I do?

I mailed my mileage report in October, but I haven't yet received anything back. What do I do now?

If my renewal is sent in late, will I get my materials late?

The information on my renewal application is incorrect, how do I correct it?

How do I add a vehicle to my account?

When a vehicle is added, are the fees pro-rated?

How do I add another state to my account?

How much will it cost to add another state to my account?

How do I delete a vehicle from my account?

Where can I go to pay my invoice? What payment methods will be accepted?

How do I know if my renewal invoice payment has been processed?

My vehicle's 60-day temporary authorization expired, what can I do?

How do I cancel an apportioned account?

How do I get a refund on an apportioned account?

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Full Reciprocity Plan (FRP) Questions and Answers

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Q.

What is the benefit of the Full Reciprocity Plan (FRP)?

A.

The FRP process supports the fundamental principle of the International Registration Plan (IRP) by granting full reciprocity for all apportioned vehicles in all member IRP jurisdictions. The intent of this change is to make the Plan more efficient to administer and more equitable and more flexible for its member jurisdictions and registrants. The FRP will change the IRP by granting full reciprocity for all apportioned vehicles in all member IRP jurisdictions. Language is removed from the Plan that references a registrant's intent to operate in selected jurisdictions. This is no longer needed since under "full reciprocity" a registrant will have the ability to operate in any jurisdiction. Renewing registrants pay an apportioned registration fee based on the actual miles reported.


Q.

When does the FRP become effective?

A.

The FRP becomes effective January 1, 2015. Existing Pennsylvania apportioned accounts will be affected by the FRP at the time of renewal for the registration cycle beginning on June 1, 2015.


Q.

If a registrant renews the apportioned registration early and receives cab cards valid on June 1, 2015, is the registrant authorized to operate in all jurisdictions prior to June 1, 2015?

A.

No, registrants may only operate in the jurisdictions displayed on their current cab card which expires on May 31, 2015. Although the new credentials may be received prior to June 1, 2015, the jurisdictions on the cab card do not become effective until June 1, 2015.


Q.

How is a transaction such as an add vehicle or add jurisdiction to be handled between the January 1, 2015 effective date of the FRP and the June 1, 2015 effective date for the new registration cycle?

A.

Established apportioned accounts fall under the current registration year which ends on May 31, 2015. Transactions to add vehicles or add jurisdictions to an established account will be handled as they have in the past until June 1, 2015. Any new accounts created on or after January 1, 2015 will be affected by the FRP. For example, a new apportioned account established February 2, 2015 will fall under the FRP provisions.


Q.

Are all existing apportioned registrants going to be subject to the average per vehicle distance chart fees for all jurisdictions the first year under the FRP?

A.

No. Existing apportioned accounts being renewed for the registration year beginning June 1, 2015, will report actual distances traveled during the distance reporting period. Registration fees will be based on actual distance traveled.


Q.

When will registration fees be based on the average per vehicle distance chart?

A.

When a registrant's fleet is considered new under Section 420 of the IRP, or when the fleet did not accumulate any actual distance during the distance reporting period, fees will be calculated using the base jurisdiction's average per vehicle distance chart.


Q.

When is actual distance to be used to determine registration fees?

A.

Actual distance must be used when the registrant's fleet accumulated any actual distance during the distance reporting period. The reporting period is always July 1 through June 30 of the previous year. For example, registrants renewing apportioned registrations for the registration cycle beginning June 1, 2015 will report actual distance travelled between: July 1, 2013 and June 30, 2014.


Q.

Can new fleets created after January 1, 2015 use a combination of actual and average per vehicle distance?

A.

No, a new fleet has no actual distance. Under the FRP, the jurisdiction's average per vehicle distance chart must be used to determine fees for all IRP jurisdictions. A combination of actual distance and average per vehicle distance should never be used under the FRP.


Q.

How is the Average per Vehicle Distance (AVD) chart established?

A.

The average per vehicle distance chart is to be established in accordance with Section 320 (d) of the IRP.


Q.

Does the 90 days of actual distance operations in the distance reporting period apply under the FRP?

A.

No. The 90 day rule was removed by passage of the FRP ballot.


Q.

How would an apportioned registrant be handled if actual distance occurred only in Pennsylvania during the reporting period? Is the registrant charged 100% of the base jurisdiction's fees?

A.

Yes. Under the FRP the registrant must report the actual distance accumulated during the distance reporting period.


Q.

Under the FRP, what weight should be displayed on the IRP cab card?

A.

Under the FRP, the gross vehicle weight should be displayed on the cab card for every IRP jurisdiction. The gross weight for Pennsylvania plus the comparable weight for each member jurisdiction will be reflected. (Pennsylvania's maximum gross vehicle weight is 80,000 pounds; vehicles may be registered at higher weights in other jurisdictions as permitted by those jurisdictions).


Q.

How are weights over 80,000 pounds to be handled?

A.

The FRP doesn't affect how weights over 80,000 pounds are handled. The registrant should continue to declare the gross vehicle weight.


Q.

How are mid-year applications for weight increases handled for jurisdictions where no actual distance was reported and no fees were paid?

A.

The FRP doesn't affect how weight increases are handled. If no actual distance is reported, then no fees are due until the apportioned registrant accumulates distance in the jurisdiction.


Q.

Can new apportioned registrants indicate lower weights in some jurisdictions other than Pennsylvania?

A.

There is a 10% variance of registered weights rule in the IRP Plan. Refer to the IRP, Section 325 regarding this and related registration weight requirements.


Q.

Where can I find information about Pennsylvania's Apportioned Registration Program?

A.

Information on Pennsylvania's Apportioned Registration Program can be found on the Driver and Vehicle Services website at http://www.dmv.state.pa.us.


Q.

Where can I find information about the IRP and the FRP?

A.

Information on the IRP and FRP can be found on the IRP, Inc. website at http://www.irponline.org


How do I register a vehicle into apportioned registration?

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If this is a new apportioned account the following proof is required to register a vehicle in the apportioned registration program. The information must contain the same address as the apportioned account. P.O. boxes may only be used for the mailing address.

  1. The account holder must be a Pennsylvania resident or have an established place of business in Pennsylvania, or be leased to a carrier (who is registering the vehicle) who has an established place of business in Pennsylvania;
  2. Provide proof of the actual title or Manufacturer's State of Origin (MSO), or a copy of the out of state title (front & back) if the registrant is leasing onto an established Pennsylvania fleet;
  3. Provide a stamped receipt proof of payment for the Federal Heavy Vehicle Use Tax, (HVUT). This may be an electronic receipt or a stamped paid receipt of Form 2290;
  4. Provide proof of financial responsibility(Insurance binder, declaration page or card)
  5. Additional documentation may be required to meet the satisfaction of the Bureau;

Also, for single vehicles, Pennsylvania form MV-550A or for multiple vehicles MV-550 and MV-551. Several MV-550 applications may be necessary depending on the number of vehicles required to be registered.

How do I get a US DOT number?

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The USDOT Number may be obtained online by completing the Federal form MCS-150 application. The form may be made available through your local Federal building or the PennDOT Riverfront Office Center. Applicants completing the form online shall be issued a USDOT Number immediately through that process.

I never received my renewal application, what do I do?

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Apportioned renewal invitation are mailed the first week in February. If you have not received the renewal invitation, forms MV-550 and MV-551 may be completed and mailed to the address listed on the application. Remember to provide a copy of the paid receipt of the IRS Form 2290 Heavy Vehicle Use Tax as proof of payment.

HVUT is required to be paid annually. What are the correct dates for the Form 2290 during the renewal period?

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PennDOT accepts a copy of the IRS Form 2290 stamped paid or electronic receipt for the current year July 1, 2012 through June 30, 2013.

Where do I mail the renewal application?

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Please mail all apportioned work or correspondence to:

PA Department of Transportation
Commercial Registration Section
Bureau of Motor Vehicles
P.O. Box 68286
Harrisburg, PA 17106-8286

I never received the mileage report, what do I do?

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Complete an MV-551 application, write "Renewal Mileage" at the top of the application. Be sure to sign and date the application at the bottom.

I mailed my mileage report in October, but I haven't received anything back yet. What do I do now?

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The next document you receive will be the apportioned renewal invitation around the beginning of February. If the mileage information you reported does not appear on the application this would be your last opportunity to provide us your mileage data.

If my renewal is sent in late, will I get my materials late?

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The Bureau recommends the renewal invitation be reviewed, completed and submitted immediately or no later than the first week in March. The application must be processed first to create your renewal invoice. Once you receive your renewal invoice, it is advised that you submit your renewal invoice and certified funds payment no later than April 26. Payments received thereafter may be subject to delays with other late arriving applications. All applications are important and are processed as quickly as possible in mail receipt order.

The information on my renewal application is incorrect, how do I correct it?

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Make all corrections in red ink. Draw a red line through the incorrect data, list the appropriate corrections and submit to the Bureau for processing.

How do I add a vehicle to my account?

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Complete form MV-552A when adding a vehicle to an existing PA apportioned account. Proof of insurance, actual vehicle title and any lease agreements if applicable are required. Vehicles with out-of-state titles require a VIN tracing and weight verification by a certified inspection mechanic. The VIN Tracing may be affixed to the application.

When a vehicle is added, are the fees pro-rated?

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A vehicle added during the registration year shall have it's fees pro-rated for the remainder of the registration period.

How do I add another state to my account?

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Complete Form MV-555 to add jurisdictions to your apportioned account during the renewal year. Apportioned account information is required on the form and any actual or estimated mileage is recorded. Once the application is processed, an invoice will be issued for the amount due.

How much will it cost to add another state to my account?

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Because every jurisdiction charges different fees, an amount cannot be determined until the the application is processed. Fees vary depending on a jurisdiction's fees, total distance recorded and the prorated time remaining in the registration year.

How do I delete a vehicle from my account?

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In order to delete a vehicle from an apportioned account, form MV-552A must be completed. List the account and vehicle information on the application attach the license plate and mail to the Bureau. If the application is submitted through a tag agency or messenger service, be sure to obtain a receipt. If the plate is not returned to the Bureau the apportioned account will be billed for this plate in the next registration renewal period.

Where can I go to pay my invoice? What payment methods will be accepted?

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Payments may be made at PennDOT's Riverfront Office Center in Harrisburg. However, the last two weeks of May and the first week of June, the apportioned counter operations are moved to the Pennsylvania State Farm Show Building also located in Harrisburg. During this period the alternate location is utilized to provide our customers' greater convenience and ample parking facilities.

Acceptable methods of payment are: certified bank checks, cashiers check, money order, or (if in person) cash.

Payments may also be accepted at local Temporary Authority (TA) agencies provided the renewal invoice is submitted. Please be aware the TA agents do not stock the actual registration credentials. If no changes are required on the invoice transaction a 60-day temporary authorization may be issued.

Or, payments may be mailed. Please ensure certified payment is sent along with the apportioned invoice. Write the apportioned account number on the certified payment. When mailing with deadlines, please allow sufficient time for delivery and processing.

How do I know if my renewal invoice payment been processed?

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Contact the PennDOT Customer Call Center at 1-800-932-4600, it is important to provide the apportioned account number or the exact name the account is registered in to inquire on the registration status.

My vehicle's 60-day temporary authorization expired, what can I do?

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Contact the temporary authority (TA) agency that issued the original TA and request an extension. The TA agent maintains information about the transaction and should contact the Bureau on your behalf regarding the transaction.

How do I cancel an apportioned account?

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To cancel an apportioned registration account, a notice requesting the cancellation must be submitted along with the apportioned license plate and registration card to PennDOT.

How do I get a refund on an apportioned account?

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If you are trying to obtain a refund, Complete form MV-700 and include the unused license plate, sticker and unsigned registration cab card. Once the sticker is affixed to the license plate, the registration is considered used.

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